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Office 365 Management - Automated Office 365 Solution for Administration, Governance, Security and Compliance.
Vyapin Office 365 Manager is a one-stop O365 solution that bridges the gaps in native Office 365 Portal to manage Users, Groups, Licenses, and Permissions & More.
The software provides automated features for Office 365 License Management, User provisioning and deprovisioning in bulk, administration of Users, Groups, including Security groups and Distribution groups, and mailbox permissions management without using Powershell scripts.
With complete audit trails for all administrative tasks, you can manage Office 365 straight from the Desktop in just a few clicks ensuring that the health and security of your Office 365 is never compromised.
Vyapin Office 365 Management tool offers the right set of features for administrators with different Administration Roles in Office 365:
- Perform Provisioning and Deprovisoning activities in O365 tenants following best practices in Security.
- Manage User and Group properties in Bulk in Azure AD
- Assign, Remove and Recycle office 365 Licenses with full audit trail.
- Migrate and Manage Office 365 mailbox and folder permissions
- Automated reports for all actions performed using the application
- Manage Office 365 mailbox permissions such as Full Access, Send As and Send on behalf.
- Perform a complete Security Audit of Office 365access rights and proactively fix internal security threats
Managing Users and Groups in Office 365 Better & Faster
When it comes to automation and administrative tasks that can be done in bulk, the native Office 365 Management portal falls short in several areas. When provisioning users, administrators must perform a series of tasks that allows users to get going with their work from day one without wait. Vyapin Office 365 Manager allows users to be provisioned in several steps. An important requirement for administrators in Office 365 User management is selecting groups of users to perform actions on them. Administrators need the ability to select groups of users based on their roles or attributes and update their properties interactively in bulk. When the Office 365 tenant has thousands of users, it is important that administrators have a tool to select subsets of users in several different ways and perform actions on only a specific group of users. Vyapin Office 365 Manager provides one of the most powerful and flexible ways of selecting users based on their groups, roles, Azure AD attributes and so on, in short, a rule-based selection of users.
Office 365 User Provisioning
Before provisioning users, Office 365 admins usually have a predefined set of actions to perform while creating the users. It is highly desirable that these set of actions be done routinely repeated at different times of user creation. With Vyapin Office 365 Manager provisioning tool, the following tasks may be performed:
- Create users in bulk with all the necessary fields filled.
- Assign mailbox properties. Copy mailbox properties from standard mailbox templates.
- Assign default permissions to mailboxes. Copy permissions from another user.
- Assign One Drive folder properties. Ensure proper permissions are set before users begin to user their One Drives.
Office 365 User Deprovisioning
When an employee leaves the organization, it is important for administrators and line managers to protect any confidential data (documents and other shared content). A user account that is removed without security best practice procedures can result in data loss and security breaches. The most important aspects to look into when deprovisioning a user in Office 365 are the user�??s mailbox, personal One Drive storage and SharePoint documents and libraries.Some of the following steps are important before deleting a user account:
- Resetting user password
- Removing access from user mobile device
- Replacing user account with another account if necessary
- Archiving user OneDrive content if any
Vyapin Office 365 Manager offers a whole set of deprovisioning steps (like the above) which administrators may selectively use to deprovision Office 365 users.
Efficient Office 365 License Management - Assign, Remove & Recycle O365 User licenses effectively
- Provision / Deprovision Office 365 User Licenses with full audit trail of when and to whom the licenses were assigned or removed.
- Rule-based Office 365 User License Assignment & Removal - Create and manage Office 365 Licenses in bulk using Azure AD attributes that match O365 Users.
- You can setup rules and create templates for rules for repeated use. Rule templates can be used for different departments / groups or for different job functions of users.
- Report on assigned licenses by Users or by License Services or by Total usage count of each license type.
- Keep track of purchased versus assigned licenses with audit trail. Monitor and Analyze license usage and recycle licenses. Remove unwanted or unused licenses and free them up for other license assignment. This helps cut down Office 365 license costs for the organization
Automated Office 365 Management - without using PowerShell
- Essential security tasks for admins to perform before creating or deleting a user account from Office 365 tenant.
- Modification of User properties, Group members and Groups owners in bulk using a powerful Excel like tabular interface.
- Powerful desktop application to audit and manage Office 365 user licenses, mailbox permissions and security.
- No need to use PowerShell scripts and native office 365 portal.
- Generate reports on your provisioned licenses by Users, Licenses, License count etc.
- Assign or remove mailbox and folder permissions for users during provisioning and deprovisioning.
- Get a complete security overview of your Office 365 by understanding User permissions, memberships and OneDrive access rights.
Benefits
- Helps you to effectively manage your license planning and usage and cut down on unwanted licensing costs. Understand license usage, recycle licenses and provision and deprovision licenses accurately based on rules.
- Eliminate Office 365 user and content clutter that accumulates over a period of time.
- Understand who has access to what in your Office 365. Helps you to understand the security implications due to user accesses on your mailboxes and OneDrive personal sites. Read more about Office 365 users, Mailbox and OneDrive for Business security audit in our blog.
- Secure your Office 365 mailboxes by removing unwanted Mailbox permissions, Mailbox folder permissions, Admin roles, Users and Groups.
- Take total control of how a user must be deprovisioned when the user leaves the organization. Deprovision users from your Office 365 tenant effectively through a series of essential steps for admins to follow before deleting a user account. No more missing out on important Office 365 security measures to take when users leave the organization.
Features
Office 365 Administration Tool - Users, Groups, Licenses & More
Provision Users
The provision users features provides you a series of steps for creating and provisioning users in your Office 365 tenant. It provides options like user creation, license assignment, assigning mailbox permissions, assigning group membership and assigning admin roles.
Deprovision Users
The Deprovision feature provides a series of essential tasks for the administrator to perform while removing a user account from Office 365 tenant. The administrator can choose any of the required tasks such as Reset user password, Remove access from user mobile device, Replace user account with another account, Archive user OneDrive content, Remove email forwarding, Forward user incoming emails to another mailbox, Convert user mailbox to shared mailbox, Remove user from Distribution groups, Remove user from Admin roles and Delete user account. These tasks are based on some of the best practices followed by Office 365 Administrators.
Reset user password
This option allows you to reset the password on the user account you wish to remove so that they can no longer access their account.
Replace user account with another account
This option allows you to replace a user account with another account in Office 365. When a user leaves the organization, you can rename the leaving user�??s account with the new account.
Archive user OneDrive content
Archive / Export OneDrive content of a user (to be deprovisioned) from Office 365 to the file system.
Forward user's incoming emails to another mailbox
Before deprovisioning a user, Forward all incoming emails to another mailbox automatically. When a user leaves the organization, you may automatically forward the user�??s new incoming emails to another mailbox or recipient.
Manage licenses using rules (Advanced)
License management feature to assign licenses for Users who are selected based on certain conditions specified using AND / OR.
Manage Group Members
Assign or remove users from the selected groups.
Manage Admin Roles
Assign or remove users from their admin roles.
License Manager
Provision and deprovision Office 365 licenses in bulk. Apart from assigning and un-assigning Office 365 licenses, it also allows you to generate Office 365 reports to analyze how your office 365 licenses have been put to use.
Manage Mailbox permissions
Using the Mailbox permissions feature you can assign or remove permissions (Full Access, Send As and Send On behalf) for the selected users on selected Mailboxes. When mailboxes are given access to multiple users, it is important that you manage such mailbox permissions with full audit trail of when permissions were granted and revoked. This becomes important when you deprovision users in your organization.
Manage Mailbox Folder Permissions
Using the Mailbox Folder permissions feature you can assign or remove permissions (Owner, Publishing Editor, Editor, Publishing Author, Author, Non-editing Author, Reviewer, Contributor) for the selected users on selected Mailbox folders.
Read more about how to manage mailbox and folder permissions in Office 365
Public Folder Permissions
Using the Public Folder permissions feature you can assign or remove permissions (Owner, Publishing Editor, Editor, Publishing Author, Author, Non-editing Author, Reviewer, and Contributor) for the selected users on selected Public folders.
Migrate Mailbox Permissions to Office 365
Using the Migrate permissions feature you can migrate permissions (Full Access, Send As and Send On behalf) from your on-premise mailboxes to Office 365 Mailboxes.
Security Impact Report for Users
Security Impact report for Users shows who has access to which mailboxes and other related information that lets you analyze the security implications of users access rights, roles and group memberships within Office 365. This report shows information about Group Membership, Distribution Group Membership, Administration Roles, Other User Mailbox Access, Shared Mailbox Access, Public Folder Access and Licenses assigned for users. Additionally, it also gives information about users One Drive content. This Office 365 security report lets you study the security impact of users and take the required actions when users are provisioned or deprovisioned or when there is a security breach.
Select Users
Select users from the list to modify their licenses. You can also select users from a specific or multiple groups by selecting a group in the field given.
Assign / Remove specific licenses for all the users in bulk
View the list of license plans purchased by your organization, and you can assign, remove or replace license assignments for all the selected users in bulk.
Assign / Remove specific licenses for each user
View the current set of license assignments assigned for the selected users, and you can also make license assignment changes for the users.
System Requirements
Disk space & Memory:
2 GB RAM and minimum of 75 MB of free disk space
Operating System (Only 64-bit operating system is supported):
Supported Windows client platform
- Windows 10
- Windows 8.1
- Windows 8
- Windows 7
Supported Windows server platform
- Windows Server 2016
- Windows Server 2012 R2
- Windows Server 2012
- Windows Server 2008 R2
- Windows Server 2008
* It is highly recommended to have the latest service pack installed on Windows
.NET Framework
Full Installation of .NET Framework 4.5 or later.
Database (Optional)
The application by default creates its own Application database for data storage. However, you also have the option to store data in SQL server as given below:
- Microsoft SQL Server 2016
- Microsoft SQL Server 2012
- Microsoft SQL Server 2008
* Enterprise / Standard / Developer / Express edition running in local / remote computer with latest Service Pack.
Software
Office 365 Migration Planning module:
Remote Server Administration Tools (RSAT):
Refer the following Microsoft article to download, install and enable RSAT in the Windows Operating Systems.
Separate download links will be available for each client Operating System. No need to install separate package for server operating systems. Just enabling the feature from Windows Features is enough.
Other Modules (Office 365 Reports, Office 365 Manager):
Microsoft Online Services Sign-in Assistant
https://www.microsoft.com/en-us/download/details.aspx?id=41950
Please contact BTSoftware for pricing.
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